This page provides details of the workloads that will be automatically transitioned from your current @trust.nhs.uk account to your @NHS.net account.
User
- User Accounts
The Unite team will migrate users that already have existing NHS.net account in the approved ODS Code
The Unite team will create a new NHS.net account for users who are in scope that;
> Do not have an existing NHS.net account
> Have an existing NHS.net account in the non approved ODS Code - NHS.net Guest Accounts in the legacy tenant
- Security Groups
Each Security Group will be given a new @NHS.net address
Any security or mail‑enabled security groups created after change freeze will not be migrated as part of the move to NHS.net.Your organisation will need to recreate them directly in NHS.net.Only security or mail‑enabled security groups that are in scope and created before change freeze will be migrated as part of the move to NHS.net. - M365 Groups with Teams Enabled
- User Details
e.g. Job Description/ Role Title etc. - Non NHS.net Guest Accounts in the legacy tenant
- Your emails and folder structure
All emails in your mailbox (folders and sub-folders) will be transferred to your new @NHS.net mailbox. - Archive Mailboxes
All emails in your archive mailbox will be transferred to your new @NHS.net mailbox. - Shared mailboxes
Owners / members migrated and remapped with the NHS.net email address
Shared Mailbox Archives are migrated, but as a ‘separate primary mailbox’ - Distribution lists
Each distribution list will be provided a new @NHS.net address and will retain its current owners and members and reflect their new NHS.net accounts . - Calendar Invites / Meetings
The meeting invite itself will migrate, however the meeting link to join the meeting, will still be pointing at the legacy environment. - Items/ Tasks/ Notes associated with Outlook
Your Outlook Tasks will be moved to NHS.net. - User Mailbox Delegate Permissions and Folder Permissions
- Shared Mailbox Delegate Permissions
Note – folder permissions are NOT copied for shared mailboxes - User Calendar Permissions
Note – this is NOT copied for shared mailboxes - Contact Groups
Note – trust user emails within the group will not be migrated (users will need to re-add the user into the contact group) - Contacts
Includes internal and external contacts - Mail-Enabled Security Groups
Mail-Enabled Security Groups will be moved to NHS.net and be updated with a new NHS.net naming convention
Any security or mail‑enabled security groups created after change freeze will not be migrated as part of the move to NHS.net.Your organisation will need to recreate them directly in NHS.net.Only security or mail‑enabled security groups that are in scope and created before change freeze will be migrated as part of the move to NHS.net. - Room Mailboxes
Owners / members migrated and remapped with the NHS.net email address - Contact Lists Groups
Contact Lists will need to be recreated once transferred to NHS.net, following our guidance. - Equipment Mailboxes
- Recoverable Items
- Outlook customisations
e.g. Mailbox Rules / Conditional Formatting / Client settings (e.g. default fonts, views)
After switchover, users can consult the user guide on how to create, change, or customise a view in Outlook. Users can also consult the guidance on how to re-add a view of other user’s calendars. - M365 Compliance Features including Sensitivity Labels
- Email Signatures
- PST Files
- Scheduling Mailboxes
OneDrive
- Your OneDrive files and folders
All files/folders in your OneDrive will be transferred to your @NHS.net account. - File Versions
For Files <80 MB, users will see the latest version and from 4 preceding version.
For Files >80M, only the most recent copy of the document will be migrated. - Files shared / permissions
Users who have shared files/folders from their OneDrive will need to reshare as necessary, after switchover. This includes ‘sharing links’ that you have previously provided colleagues. - Recycle Bin
Items in the OneDrive Recycle Bin will not be moved to the new OneDrive Recycle Bin. - Embedded Links in Documents
- Synced SharePoint Sites attached to OneDrive
- M365 Security and Compliance Features incl. sensitivity labels
- File Shortcuts
- Personal SharePoint Lists
- PowerPlatform Integration with OneDrive
Guidance for users on how to self migrate can be found via the following link: https://migrate.nhs.net/guidance/power-apps-automate/
Teams & M365 Groups
- Standard and Private Channels
- Team Owners and Members
All Microsoft Teams confirmed to be in scope will be transitioned to your NHS.net account, including channel conversations, channels, files and most tabs (OneNote, Microsoft Word, Excel, PowerPoint and PDF Tabs). - SharePoint Content Associated to each Team
- Channel Conversations (15 days)
Remaining conversations are archived into a HTML file as a ‘tab’ in the Team - File Versions
For Files <80 MB, users will see the latest version and from 4 preceding version.
For Files >80M, only the most recent copy of the document will be migrated. - Images in Channel Posts
Note – these are copied as a link in the post in NHS.net - Planner
Including planner tasks and comments. User will need to re-pin the Planner in Teams.
Note – Personal Planner are NOT migrated. - White Board
Note – user will need to re-pin the whiteboard in Teams as a ‘website’ - Unique Permissions with associated SharePoint site
- M365 Groups without MS Teams enabled
- M365 Security and Compliance Features incl. sensitivity labels
- Third Party App Integrations
- B2B connection to External Org for Shared Channels
- Private 1:1 Chats
This includes ‘self chat’ - Recycle Bin
Items in a Microsoft Teams Recycle Bin will not be moved to the new Recycle Bin in NHS.net. - Customised Teams Settings, Rich Cards, Bots, Wiki sections in pages
- Voice Recordings
- PowerPlatform Features for Teams
SharePoint
- SharePoint sites, Sub-sites, Document Libraries and lists
- Hub settings and associations
- File Metadata
- Sites and Templates supported by the migration tooling
- Root level site permissions
- Webparts supported by the migration tooling
- File Versions
For Files <80 MB, users will see the latest version and from 4 preceding version.
For Files >80M, only the most recent copy of the document will be migrated. - Site Logos & Customisation
- M365 Security and Compliance Features
M365 Security and Compliance features are not transferred (legal hold, retention labels and information protection policies and labels). - Workflows and Customisations
Workflows and Customisations embedded into SharePoint e.g. JSON code - Recycle Bin
Items in a SharePoint site collection Recycle Bin will not be moved to the new Recycle Bin. - Sharing Links
- SharePoint Shortcuts
- Personal SharePoint Lists
SharePoint personal lists (including those stored in your OneDrive) are not in scope for migration and will not be moved automatically as part of the transition to NHS.net. - Some webparts not supported by the migration tooling
- Modern SharePoint
- Classic SharePoint
- Forms for Lists
- Shared Drives/ Home Drives
- PowerPlatform Integration with SPO
- Microsoft Forms integrated with SPO
Other
- OneNote
Users will need to follow steps to relink their OneNote notebook in their NHS.net to their OneNote app. Steps found here: https://migrate.nhs.net/guidance/migrate-onenote/ - Team Meeting Recordings
> Individual Meetings – migrated and stored in the individual’s OneDrive
> Meetings set up in a Teams Channel – migrated and stored in the SPO of the Teams Channel - Loop